The observation record separates what was directly seen from what was reported by others. It supports a scoped inspection without implying a whole-site compliance verdict.
Worked example
The example records an obstructed route at a particular location and time. It identifies an immediate communication and leaves the broader cause and follow-up evidence unresolved. A later clear route should be recorded as a later observation, not used to erase the original.
Use the resource
Use the project’s agreed urgent-response route where necessary. Obtain appropriate permission for photographs and protect identifying information. The worksheet is a record structure, not operational safety instructions.
Worked record
| Time/location | Activity/context | Direct observation | Reported information | Communication | Follow-up |
|---|---|---|---|---|---|
| Example: 10:00 / access corridor | Occupied work area | Items observed in marked route | Cause not established | Responsible contact notified in example | Record agreed action and verification |
How to use it
- Record where, when and what was observed.
- Label reported or uncertain information.
- Use the agreed communication route.
- Link the response and later evidence.
Your working record
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Blank record
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Download blank recordRelated guidance and resources
Source context
- Current Diba consulting services
Eight client-approved service categories; not assignment-specific capacity.
Source context checked 6 October 2026. Examples are illustrative.