Warehouse health and safety planning

Bring an activity map to the discussion

Mark delivery entrances, loading areas, pedestrian routes and areas used by visitors or drivers on an available site plan. Explain which arrangements change during busy periods. This gives the reviewer a starting point for observation; the plan itself does not verify that the routes work as intended.

Include the handover between driver and warehouse team

Identify who communicates arrival instructions, who controls the loading task and how a change is passed to the next shift. Record unusual deliveries or vehicle types that do not fit the normal arrangement. Do not rely on a permanent-employee induction as the only explanation available to a visiting driver.

Illustrative example: a temporary picking overflow

A stock increase moves picking activity towards a vehicle route. The review question is what changed in the movement pattern, who is affected and whether the documented arrangements still describe the work. Record the change and the evidence needed for a competent decision, rather than treating an old route drawing as current approval.

Connect training to a defined role

A HIRA enquiry concerns learning about assessment; it is not the same purchase as a site-specific assessment or permission to operate equipment. List learner roles and the tasks they perform. For an inspection or audit enquiry, state whether you need observation of receiving, dispatch, a shift handover or more than one operating period.

Worked record